Harness Powerful Calendar Productivity!

The cal­en­dar, one of the tools amongst those we used to man­age pro­duc­tiv­ity is often abuse.  Plan­ning is intrin­sic in our behav­iour.  It requires self-discipline.  It must be part of our habit.  When the cal­en­dar is abused, instead of achiev­ing pro­duc­tiv­ity, we stum­ble with man­ag­ing mul­ti­ple cal­en­dars, hurt­ing our over­all pro­duc­tiv­ity.  It doesn’t mat­ter if you pre­fer low tech paper cal­en­dars or high tech elec­tronic ones; it is not impor­tant with the design or the type of spe­cial entries you can use with the cal­en­dar.  The most impor­tant thing is that you are most com­fort­able using, the faster in using it and the most con­sis­tently you can keep up with it.

Almost every­thing we planned or cap­tured will be changed in our every day events with changes in pri­or­ity and impor­tance.  It is impor­tant to habit­u­ate cap­tur­ing your whole-life pro­duc­tiv­ity.  You are a resource to your­self.  There­fore, you need to plan your­self as a resource in a sin­gle cal­en­dar to stream­line your own sched­ule.  Think, why should you allow your­self to be sched­uled and man­aged in two dif­fer­ent cal­en­dars?  It’s like work­ing for two bosses!

There are two main things that are asso­ci­ated with your cal­en­dar to har­ness max­i­mum pro­duc­tiv­ity.  Often, we regard the cal­en­dar as a tool for us to plan ahead and allo­cate our resources accord­ingly.  This way, we dis­re­gard the other capa­bil­ity.  That is the abil­ity to look back the things we’ve done and make the nec­es­sary adjust­ment in opti­miz­ing our schedule.

First, the most basic func­tion of the tool is the abil­ity to fill in all our data in the cal­en­dar.  You fill up what­ever free slots in the day with project work or tasks to achieve your goals.  You look at the remain­ing slots and see if they can be fur­ther opti­mize.  This is good for­ward plan­ning.  How­ever, some­times we can be blinded with com­plet­ing of tasks or plan­ning ahead that we lose our­selves in the process.

Sec­ond, which most of us over­see it (which also is an essen­tial part of per­sonal pro­duc­tiv­ity), the cal­en­dar pro­vides us to look back and eval­u­ate what hap­pened that causes delay or glitches in the things that you planned before.  Too often, we do not give our­selves to learn the mis­takes we made and find answers from our­selves and work best.  This is par­tic­u­lar use­ful as you will not be entan­gled with the same prob­lem when you make plans for it in the future.

Hav­ing said these, the core prin­ci­ple behind cal­en­dar plan­ning is self-discipline.  You can have a cal­en­dar but it can sit there and do noth­ing.  Data is rich but never uti­lized is a mean­ing­less log­ging mech­a­nism that you are employ­ing.  Keep in touch with your cal­en­dar and let it serve you well.

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